Global Finance Legal Operations Senior Analyst

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Job Information

Mondelez International

Global Finance Legal Operations Senior Analyst

in

Chicago

Illinois

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*This role is based out of our Chicago, IL location.

The Global Finance Legal Operations Senior Analyst

will be responsible the financial operational end-to-end processes for Corporate and Legal Affairs, systems and services related to the outside counsel management globally. This position includes other responsibilities such as legal invoice processing, reporting, and implementing improvements. Substantial interaction with IT, global users of the department’s matter management technology, procurement, Finance, and outside counsel law firms.

Responsibilities:

Invoice Processing

Process outside counsel legal and other vendor invoices. Understand direct and indirect tax implications for outside counsel legal invoices for the countries/regions that company does business

Respond to law firm and vendor queries regarding invoices and payments and act as primary contact for all invoicing issues with internal colleagues

Monitor and reconcile invoices between e-billing and SAP systems

Monitor and audit invoices to ensure timely processing and in accordance with Outside Counsel Billing Guidelines

Analyze rejections and/or deductions, resolve issues, coordinate, and process revisions or adjustments

Matter and Vendor Management

Act as the primary contact for all matter management issues with internal stakeholders, law firms and vendors

Oversee timekeeper management, including new timekeeper requests and approvals

Ensure integration, development, continued improvement of the Global Law Department’s Matter Management and electronic billing systems, and ensure compliance with the global financial and budgeting requirements

Manage law firm and vendor onboarding process to Mondelez International’s electronic billing and matter management system

Other

Provide regular onboarding and front-line training and ad hoc technical support for legal technology platforms.

Develop and maintain standard operating procedures, new user training manual and reference guide, user dashboards, templates, and a coordinated onboarding process for new law firms and vendors.

Enforce law firm compliance with Outside Counsel Guidelines, in support of overall outside counsel management.

Coordinate and maintain the department’s Global Outside Counsel Management strategy processes and tools to share knowledge and procedures across the legal department

Project management, development of policies and procedures, define reporting requirements, process improvements, as well as end-user training and enhance the global team’s operational effectiveness and support

Assist with the management of outside counsel and legal vendor arrangements including firm engagement, retention, billing, performance reviews, diversity and inclusion tracking, and firm compliance with all internal guidelines and requirements

Help manage and operationalize Legal team onboarding process, including materials, initial meetings, and necessary trainings

Special Projects

Qualifications

Bachelor’s Degree in Business, finance organizational management or another applicable area

Advanced Excel skills (i.e., Formulas, Pivot Charts, Pivot Tables, Formatting, etc.)

Finance Dashboards

Two Legal Operations background in Corporate or Law Firm

Possess deep understanding of accounting principles and ensuring compliance with legal billing guidelines

Previous finance experience

Demonstrated leadership and project management in cross-functional projects

Experience with electronic billing and matter management and understanding Ledes files

Excellent analytical skills and comfort with multiple data sets, with the ability to draw conclusions and make informed recommendations

Excellent written and verbal communications skills

Intellectually curious with ability to process a great deal of information in a fast-paced environment willing to take initiative

Demonstrate integrity to manage sensitive and confidential information

Must have strong client service orientation and demonstrated high level of customer focus and initiative

Should have experience working with vendors, budgets and effectively manage a project from its initiation to delivery

Must be a team player who can easily handle shifting priorities, multi-tasking in a deadline oriented and collaborative environment

For office-based, salaried roles at Bakery and Customer Service & Logistics locations, and some remote roles proof of COVID-19 vaccination is required to be eligible for employment. Religious, medical and/or other accommodations as required by law will be considered on a case by case basis. You may review the Mondelēz COVID vaccination policy by visiting the US careers website at https://www.mondelezinternational.com/United-States. This COVID-19 vaccine mandate does not apply to several U.S. states that do not permit certain vaccination mandates, including, but not limited to Alabama, Arizona, Arkansas, Florida, Indiana, Montana, North Dakota, Tennessee, Texas, Utah, and West Virginia.

Mondelez Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.

Company info

Mondelez International
Website : https://www.mondelezinternational.com