Surplus Property Warehouse Manager Business Services

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****for positions at **MEMBERS ONLY**SIGN UP NOW***. – Missoula, University of Montana Western (Dillon), and Helena College
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Business Services
invites applications for a
Surplus Property Warehouse Manager
. The position is responsible for the organization, processing, reuse, sale, marketing, and transfer of surplus property for **MEMBERS ONLY**SIGN UP NOW***. and select UM affiliates. This position focuses on UM’s surplus property, generating revenue from property sales, responsible and ethical reuse/redistribution, and communicating with the campus and broader Missoula community about surplus inventory .
Expectations include:
Working independently with minimal guidance
Excellent customer service with both UM internal stakeholders and non-UM stakeholders
Serve as a consulting resource for campus in surplus and procurement functions, processes, and procedures
Continually seek opportunities for personal and professional development
Create and setup effective staging for sales of goods
Remain professional at all times
Responsibilities
Manages the University’s surplus/excess property program by acquiring, inspecting, staging, storing, reallocating, recording, recycling, and selling excess University or University affiliates’ property
Organize reutilization efforts of assets in the University System and assists departments with the transfer of equipment between departments and other institutions
Determines fair market values of goods
Keeps and maintains a digital record of all disposal (all methods)
Creates historical reports of disposal outlining volume, revenue, expense which are to be provided to Procurement Director
Relays to procurement reusable items to reduce new product spending
Creates and maintains policies and procedures concerning surplus property for campuses
Strictly adhere to University rules covering receipt and deposit of cash, checks, or credit card transactions, for surplus sales
Prepares budget estimates, revenue and expense forecasts and submits to Procurement Director each year; maintains monthly revenue reports to be submitted to the Procurement Director
Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
Provide guidance and assistance with the identification, selection, acquisition and delivery of quality goods and services in a cost effective, efficient and ethical manner
Develop and maintain relationships with stakeholders and University vendors
Required Skills
Strong analytical skills, sound decision-making abilities, excellent attention to detail and pride in a well-executed finished product
Strong organizational and prioritization skills
Excellent verbal and written communications skills
Reading comprehension/critical thinking skills
Basic negotiation skills
A strong customer service mindset
Considerable knowledge of research methods, data gathering and data analysis
Inventory management and disposal while understanding all University, State, and Federal guidelines
Knowledge of basic budgeting principles
Willingness to learn website development and management to support surplus advertising and market research
Understanding of electronic procurement environment
Understanding of Microsoft Office programs including Outlook, Word, and Excel
To work independently, manage time well and find enjoyment working in a fast-paced team environment with high standards of quality.
The ability to set priorities, meet deadlines, and audit for exceptions against policies
The ability to research products and services for the University
Forklift operator trained or the willingness to obtain this training upon hire
The ability and willingness to travel to UM affiliate locations around the state in conjunction with inventory management.
Physical Demands:
This position requires the physical moving and lifting of a variety of items, everything from computer equipment to large furniture. Appropriate equipment will be provided to aid in the moving of large items, but the individual should be able to lift at least 50lbs regularly as part of standard work activity and move easily up/down stairs and moderate inclines
Minimum Required Experience
A Bachelor’s degree in Business, Finance, Information Technology, or related discipline or equivalent relevant experience is required.
About Business Services and UM
Business Services
provides financial services responsive to the needs of students, faculty and staff of **MEMBERS ONLY**SIGN UP NOW***..
Procurement Services
facilitates the procurement of the highest quality goods and services at the lowest possible prices and the subsequent surpluses or disposal to support the research and administrative needs of **MEMBERS ONLY**SIGN UP NOW***..
Facilities Services is charged with the operation and maintenance of the University’s physical plant and supports the various auxiliary operations when requested.
**MEMBERS ONLY**SIGN UP NOW***. is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. **MEMBERS ONLY**SIGN UP NOW***. offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five
priorities for action
: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.
To learn more about **MEMBERS ONLY**SIGN UP NOW***., Missoula, and the State of Montana, please visit the links below.
University of Montana
Video:
Mission First, People Always
UM on YouTube
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Position Details
Position Title:
Surplus Property Warehouse Manager (Purchasing Agent)
Position Number:
New
Department:
Business Services
Work Schedule:
Full-time, 1.0 FTE (40 Hours a week),
Monday through Friday 8:00 am to 5:00 pm, 12 months/year
Salary:
$22/hr
Union Affiliation:
FOCUS-MFPE
Probationary Period:
Six months minimum
Benefits Include
Insurance package, mandatory retirement plan,
partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment
In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:
References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:
Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:
All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).
Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.
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