Surplus Property Manager Business Services

Profile

Business Services
invites applications for
Surplus Property Manager
to join their team. The Surplus Property Manager is responsible for the organization, processing, reuse, sale, marketing, and transfer of surplus property for **MEMBERS ONLY**SIGN UP NOW***. and select UM affiliates. In addition to being trained as a standard procurement officer within procurement services, this position focuses on UM's surplus property, generating revenue from property sales, responsible and ethical reuse/redistribution, and communicating with the campus and broader Missoula community about surplus inventory.
Key duties and responsibilities:
Manages the University's surplus/excess property program by acquiring, inspecting, staging, storing, reallocating, recording, recycling, and selling excess University or University affiliates' property
Maintain records on maintenance of University assets
Organize reutilization efforts of assets in the University System and assists departments with the transfer of equipment between departments and other institutions
Determines fair market values of goods
Keeps and maintains a digital record of all disposal (all methods)
Creates historical reports of disposal outlining volume, revenue, expense which are to be provided to Procurement Director
Relays to procurement reusable items to reduce new product spending
Creates and maintains policies and procedures concerning surplus property for campuses
Strictly adhere to University rules covering receipt and deposit of cash, checks, or credit card transactions, for surplus sales
Prepares budget estimates, revenue and expense forecasts and submits to Procurement Director each year; maintains monthly revenue reports to be submitted to the Procurement Director
Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
Provide guidance and assistance with the identification, selection, acquisition and delivery of quality goods and services in a cost effective, efficient and ethical manner
Serve as a contact person to answer questions, provide instruction and to assist stakeholders with utilizing the University's electronic procurement system, GrizMart, to their maximum benefit
Write bids, requests for proposals (RFPs), contracts, purchase orders, and other procurement correspondence
Coordinate all aspects of formal solicitations through design, finalization, advertisement, release, modifications, closing, evaluation, protest, award and post-award administration
Research records to support bids, RFPs, contracts, purchase orders
Develop and maintain relationships with stakeholders and University vendors
Review and analyze purchase requisitions and contracts to ensure their compliance
Coordinate with stakeholders and vendors to identify needs and refine specifications
Negotiate price, terms, delivery methods, and change orders as required for assigned areas
Act as a liaison between vendor and departments and advises departments on cost effective alternatives
Coordinate with Accounts Payable as required on purchase order invoice payments
Required Skills
Strong analytical skills, sound decision-making abilities, excellent attention to detail and pride in a well- executed finished product
Strong organizational and prioritization skills
Excellent verbal and written communications skills
Reading comprehension/critical thinking skills
Basic negotiation skills
A strong customer service mindset
Considerable knowledge of research methods, data gathering and data analysis
Inventory management and disposal while understanding all University, State, and Federal guidelines
Knowledge of basic budgeting principles
Communications and media
Understanding of electronic procurement environment
Understanding of Microsoft Office programs including Outlook, Word, and Excel
To work independently, manage time well and find enjoyment working in a fast-paced team environment with high standards of quality
The ability to set priorities, meet deadlines, and audit for exceptions against policies
The ability to research products and services for the University
The ability and willingness to travel to University locations around the state in conjunction with inventory management.
Preferred Qualifications
Bachelor’s degree in Business, Finance, Information Technology, or related discipline or equivalent relevant experience
About Businesses Services
and UM
Business Services’ mission is to provide financial services responsive to the needs of students, faculty and staff of **MEMBERS ONLY**SIGN UP NOW***.. Procurement Services strives to facilitate the procurement of the highest quality goods and services at the lowest possible prices to support the research, and administrative needs of **MEMBERS ONLY**SIGN UP NOW***..
**MEMBERS ONLY**SIGN UP NOW***. is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. **MEMBERS ONLY**SIGN UP NOW***. offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action
: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.
To learn more about **MEMBERS ONLY**SIGN UP NOW***., please visit the links below.
University of Montana
Video: Mission First, People Always
UM on YouTube
Position Details
Position Title:
Purchasing Agent
Position Number:
NEW
Department:
Business Services
Work Schedule:
Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year
Salary:
$22.00/hr
–
Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan
, email the
Compensation Department
Union Affiliation:
FOCUS-MFPE
Probationary Period:
Six months minimum
Benefits Include
Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:
References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:
Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:
All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

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