Stock Reconciler SEA

Profile

Wilayah Persekutuan Kuala Lumpur, Malaysia

Job Family Group:

Business Administration

Worker Type:

Regular

Posting Start Date:

Business unit:

Downstream

Experience Level:

Early Careers

Job Description:

DIMENSIONS

As part of Distribution Operations organization in South East Asia (SEA) cluster, DOS team provides support to all activities in Supply Operations, Road Transport and Terminal Operations. SEA cluster consists of Malaysia, Indonesia and Singapore.

PRINCIPAL ACCOUNTABILITIES

Specify the most important 4-6 end-results for which an incumbent would be held responsible at the end of the year

1) Responsible for the Stock Management in all the Terminals inclusive of Full Fledge, Joint Ventures and Outside Supply points ensuring that all the Movements in the necessary are accurately accounted for.

2) To ensure an accurate accounting and reporting of the product/additives stock movement from receipt via vessels, pipeline, trucks, storage and deliveries via trucks and barges. The daily reconciliation includes Tanks, Meters, and book stock (GSAP).

3) Timely completion of daily, weekly, and monthly reconciliation activities, monitoring stock movements, transactions and escalation to appropriate approvers as defined in Local Operating Procedure (LOP).

4) Responsible to prepare Monthly Product Stock Statement as required including monthly subsidy calculation for respective terminals

5) To ensure that all documents are transmitted, filed properly (i.e. readily retrievable) and updated according to the established procedure and retention period as per Group Record Management Guidelines.

6) Supporting terminals in their investigation for out of tolerance storage loss/gain, including following all the establish procedure and notification requirements

7) To check and monitor documentation, inputting, and authorization of transactions into GSAP (P94), in accordance with SAP procedures, Financial/Credit policies, and stock documentation procedures

8) To be a back-up person to perform terminal reconciliation between other team members including Singapore and Indonesia .

9) Trade Control monthly report submission.

10) Super User – A go-to person for end user support which require analytical, innovative, and able to influence and direct terminal operating staff effectively in managing hydrocarbon for storage loss/gain.

11) Focal for HM KPI in providing necessary explanation to determine the root cause for monthly submission.

12) Perform pipeline/additive scheduling for Singapore & Indonesia.

13) Supporting team lead in Custom Office interfaces.

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QUALIFICATIONS REQUIRED: Master or Degree Holder in Accounting / Finance / Business / Information Technology with preferred experience in Hydrocarbon Management

COMPETENCIES REQUIRED:

Hydrocarbon Management and Terminal experience combined with the interpersonal skills to handle reconciliation task.

Specific required competencies:


Experience in Hydrocarbon Management and Terminal Operations is an added advantage
Excellent presentation and communication skills
Able to work in multicultural team and having learner mindset attitude
Ability to analyst data and troubleshoot stock issues
Self-organized and able to work independently with minimum supervision
Quality & customer focus dealing with authorities
Use business systems & applications (Microsoft Office, SAP & Terminal Automation System)


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