Subaward Analyst Office of Research and Sponsored Programs

Profile

The
Office of Research and Sponsored Programs
invites applications for a
Subaward Analyst
to join their team. The Subaward Analyst is expected to be an expert in federal, state, and University policies and in University business processes They will be directly responsible for drafting, reviewing, interpreting, negotiating, monitoring, and timely processing various types of subawards, and managing the interests and timelines of all involved parties. The Subaward Analyst will work directly with sponsors and subrecipients to facilitate Subaward review, negotiation, execution and management. The Subaward Analyst will be the University’s chief representative to both funding agencies and flow-through entities. The sustainability of the research enterprise and the productivity of the University’s relationships with these parties will be largely dependent on the performance of the person in this role.
85% Subaward development, monitoring, coordination/Subrecipient Monitoring
The Subaward Analyst ensures each subaward and its financial and in-kind commitments are acceptable to the University, the funding agency, and the University Investigator. This will often require extensive communication and negotiation with external partners. Using UM’s risk assessment guide, award templates, and terms and conditions review guidance, they ensure that the subaward is clear, comprehensive and that it includes provisions protecting the interests of the University. Assure compliance with Federal and other requirements. Verify that the Subcontract will be acceptable to the University, the funding agency, and the University Investigator. Consult with University Investigator and OSP staff as necessary to ensure feasibility for the researcher and compliance with University, State, Federal, and sponsor regulations. Ensure effective data and document management for all assigned subawards. Verify subrecipients comply with financial/audit review and SAM registration requirements on an annual basis.
15% Projects and Distributed Support
The Subaward Analyst will regularly be required to support colleagues within OSP in completion of mandatory obligations, or in completion of special projects to improve OSPs tools, processes, or general capabilities.
Additional Duties:
Answer questions for all other staff members with regard to the creation and monitoring of subawards.
Communicate sponsor updates, policy updates, or any others and regulatory changes to the Proposal Development staff.
Offer regular training to assigned campus units to ensure researchers and administrators are current on best practices and OSP procedures.
Provide recommendations to the Manager, Subaward Services regarding process improvement.
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action
: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.
Position Details
Position is full-time, 1.0 FTE, MUS Contract and includes a comprehensive and competitive benefits package including Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program
Salary for this position is $55,000 per year commensurate with qualifications
Minimum Requirements
Undergraduate degree or five (5) years of experience in accounting, finance, or research administration or the equivalent combination of both to successfully carry out the duties and responsibilities of the role
Researching and solving complex financial, or compliance problems
Making compliant, efficient decisions during stressful situations
Interpreting solicitation terms and conditions, and applying requirements to all aspects of subaward administration
Leading negotiation between stakeholders of varying interests to find mutually-beneficial solutions
Comprehensive understanding of 2 CFR 200
Knowledge of GAAP
Excellent organizational, multi-tasking and time management skills with the ability to work on numerous projects simultaneously while meeting multiple deadlines
Identifying and implementing workflow or systems improvements for a research administration team
Managing a high-volume of projects where customer service and negotiation is essential
Ability to maintain confidentiality
Excellence in the operation of personal computers and related software (Excel, Word, Access) with the ability to learn new programs
Interpersonal and oral communication skills, including ability effectively communicate with a variety of personnel and funding agencies and to establish and maintain good working relationships
Preferred Qualifications
Advanced degree such as MA, MS, MBA, or JD
Related professional certification such as CRA, PMP, CPA
About the Office of Research and Sponsored Programs and UM
OSP administers institutional external funding (contracts, grants, cooperative agreements, etc.) and ensures that such sponsored projects comply with internal controls and applicable policies and regulations. Responsible for the lifecycle of sponsored programs, OSP activities include proposal development, proposal submission, award negotiation, and award management and closeout, as well as mitigation of audit risk. Browse the top level navigation to learn more.
**MEMBERS ONLY**SIGN UP NOW***. is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000
” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America” in 2014
. Many national publications recognize Missoula for its high quality of life
. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. **MEMBERS ONLY**SIGN UP NOW***. offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
To learn more about **MEMBERS ONLY**SIGN UP NOW***., Missoula, and the State of Montana, please visit the links below.
University of Montana
Video: UM Lifestyles
University Highlights
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:
References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:
Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:
All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

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