Accounts Payable Lead-Dermstore

Profile

Overview:
Brought to life in 1999 by a board-certified dermatologist, Dermstore became a wholly owned subsidiary of Target in 2013. Sharing the beloved retail brand’s commitment to an elevated and differentiated shopping experience, Dermstore is known for its unparalleled service, product expertise and uniquely scientific approach to fine cosmetic dermatology products. Today, we offer hundreds of skincare and cosmetic brands, from in-demand professional-strength formulas otherwise only available from a doctor, to exclusive spa care, salon-grade and hard-to-find niche and specialty brands from around the world. Join our team in Los Angeles (near the amazing Dermstore Facial Spa and Shop in Hermosa Beach) where we’re building the future of this innovative, trusted and growing dermatologist-backed online store.

This position will be responsible for the full cycle Accounts Payable, including posting invoices in the accounting system (Great Plains) for payment, reconciling vendor statements, answering vendor inquiries and resolving vendor disputes. The position will work closely with other departments and vendors answering questions regarding Accounts Payable records.

Responsibilities:
• Provide day-to-day direction and act as a resource to other Accounts Payable team members.
• Code and enter non-inventory and inventory invoices and credit memos in the accounting system; ensure appropriate approvals are received prior to processing.
• Identify, investigate and correct invoice and coding discrepancies.
• Review and match purchase orders (PO) with receiving documents and invoices and resolve discrepancies. Generate credit memos to short-pay vendors if entire shipment is not received.
• Work closely with vendors and purchasing to resolve PO/invoice discrepancies, which requires competent research skills and follow-through.
• Print checks ready for payment, get the appropriate signature on the checks, stuff envelopes and apply postage.
• Upload checks issued that day into the U.S. bank system for review the next day by the Senior Accountant.
• Process incoming vendor income for Marketing Co-Op programs to reduce amount payable to the vendor and appropriately record and document the transaction.
• Create month-end accruals and assist with monthly and annual accounting close activities, including account analysis and reconciliation.
• Maintain Accounts Payable files and records.
• Connect with Accounts Receivable contact at vendors to receive invoices on an as-needed basis.
• Create invoices for any Accounts Receivable (i.e., to the dermatologist who buys product directly from Dermstore).
• Complete the template paperwork required for wire transfers, gain appropriate approvals from the Controller, forward to internal Target department and enter the information into Great Plains.
• Manage pre-paid inventory requirements by gathering the appropriate documentation, issuing payment and following-up to ensure Dermstore receives the product.
• Assist in escalated AP issues with vendors.
• Process and track all non-inventory payments that occur without invoices (i.e. rent, monthly loan payments, etc.).
• Other duties as assigned.

Job Requirements:
• High school diploma or equivalent
• 3-5 years of experience in Accounts Payable
• Ability to communicate professionally through email, phone or in-person with internal and external partners at all levels
• Strong computer skills, including Microsoft Office Products (Excel, Outlook); ability to learn new software and databases
• Ability to multitask, prioritize, solve problems and work collaboratively with others
• High attention to detail and 10-key by touch with speed and accuracy
• Ability to thrive in a fast-paced, deadline-driven team environment
• Associate degree or equivalent in finance or accounting
• Experience with Great Plains or other accounting software
• Supervisory or Team Lead skills with the ability to coach, train and give day-to-day direction and feedback.
Americans with Disabilities Act (ADA)
Target will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Target store or Distribution Center or reach out to Guest Services at 1-800-440-0680 for additional information.
Target will consider for employment qualified applicants with criminal histories in a manner consistent with the San Francisco and Los Angeles Fair Chance Ordinances.

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