Financial Assistant

Profile

POSITION / JOB DESCRIPTION
TITLE:
Financial Assistant
STATUS:
Full-Time, Non-Exempt
POSITION SUMMARY
The role of the Financial Assistant is to perform daily accounting tasks that will support the Finance Department. The Financial Assistant responsibilities include processing credit card receipts, preparing and processing payroll, processing contributions, entering financial transactions into our internal database and spreadsheets, cash handling, bank deposits, accounts payable, monthly reports and reconciling accounts. The Financial Assistant will work hand in hand with the Director of Financial Services in all record keeping, collection and distribution of funds of the church. Provides support to the staff and ministries to compile, review information for accuracy and maintain accurate records. All responsibilities are performed by applying knowledge of accounting principles and terminology. Ultimately the Financial Assistant will help our Finance Department to run smoothly, ensuring transparency and efficiency.
DUTIES
The Financial Assistant is required to perform a range of duties including, but not limited to:
Review and Process Credit Card Charges (weekly basis)
Review and verify GL account numbers, descriptions, and receipts for the Director of Financial Services to approve
Enter credit card charges into the database
Scan receipts and all related paperwork and save to the Credit Card Receipts folder
Follow-up on missing receipts from the credit card statement
Reconcile credit card statement each month
Prepare and Process Payroll (twice a month)
Pull timesheets from Time Clock Wizard and verify reports for accuracy
Verify manual timecards for accuracy
Record PTO in Attendance Record book
Record any manual checks
Enter payroll into the Payroll Processing system
Distribute and mail payroll checks
Update FTE spreadsheet
Manage the Tithe and Count Process (weekly basis)
Overseeing the money counting process on a weekly basis
Promoting an atmosphere of integrity, confidentiality, and teamwork among the Money Counting Team Members
Ensuring that all counting, and deposit procedures are followed according to policy
Ensuring that contribution and deposit numbers balance according to standard accounting procedures
Create batches for each service and accurately record the contributions received from the offerings, deposit bag, and the mail Accurately match the contributor’s information and split the fund designations for the contributions in the internal database
Balance contributions to the Contribution spreadsheet
Pull Online Contribution reports and enter in the Contribution spreadsheet
Create deposits for cash and checks, if necessary
Electronically deposit checks
Complete Designated Transfer & Deposit forms
Run and file reports from the internal database
Send out acknowledgement letters for memorial gifts
Accounts Payable (weekly basis)
Process invoices and check requests Code invoices and verify coding of check requests
Have the Director of Financial Services approve all invoices and check requests for payment
Enter invoices into database
Scan invoices and all related paperwork and save to the Invoice folder
Print checks and give to appropriate check signers
Prepare checks for distribution and / or mailing
Invoice filing
Maintain Accounts Payable files
Handle Vendor relations as it pertains to invoices/payment
Other
Open and distribute the mail daily
Reconcile bank statements, credit cards, and miscellaneous accounts
Make journal entries when necessary
Assist in Financial review of monthly financial reports
Assist with Year-End tasks (Contribution Statements, Accounts Payable, Budget)
Review procedures and processes and identify areas of improvement
Assist with various special projects as needed
RESPONSIBILITIES
To discharge all duties associated with the affairs of **MEMBERS ONLY**SIGN UP NOW***. with Christ centered integrity, honesty, accuracy, and efficiency.
To continually seek new and improved methods of efficiency in the day-to-day workflow processes.
To maintain strict confidentiality and integrity in all matters. This includes but is not limited to financial and contribution matters pertaining to church members and / or church staff.
To maintain a positive, team-focused approach when dealing with day-to-day workflow challenges and opportunities.
ACCOUNTABILITY
The Financial Assistant is accountable to the Director of Financial Services for the performance of duties and responsibilities, and for personal conduct and compliance with Church policies and By-laws. Evaluation shall be performed, at least annually, by the Director of Financial Services.
QUALIFICATIONS
Personal
A born-again believer in Jesus Christ who is committed to living in accordance with the Word of God.
Regularly practices the disciplines of daily Bible study and personal prayer.
Willing to abide by and support the **MEMBERS ONLY**SIGN UP NOW***. policies and By-laws.
Open to continual learning; is flexible and has a teachable spirit.
Excellent interpersonal skills, a healthy sense of humor, and ability to effectively communicate with all groups within the church.
Ability and willingness to work in harmony with the church staff, ministries, and lay leadership.
Willing attitude of a servant.
Conducts personal and professional life in an ethical and moral manner that is above approach.
Professional
High school diploma
1 – 3 years of hands-on accounting experience required
Payroll processing experience preferred
Proficient to advanced knowledge of Microsoft Office Applications, including Excel
Strong organizational skills and ability to keep on schedule
Excellent verbal and written communication skills
Strong attention to detail and accuracy
Ability to work independently on assigned duties
Ability to multi-task in a sometimes fast paced environment
Ability to listen and work well with a large variety of personalities
Ability to maintain confidentiality in all matters
Ability to be flexible and a team player
A faithful and active member of **MEMBERS ONLY**SIGN UP NOW***.
**MEMBERS ONLY**SIGN UP NOW***. reserves the right to change job duties at any time. This job description is not designed to cover every job requirement.

Company info

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