Assistant Finance Director

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Fri, 20 May 2022 17:12:55 -0600
Job Description: Job Title: Assistant Finance Director Department: Finance Salary: $70,000.00/Negotiable DOQ/DOE Status: Exempt Reports To: Finance Director
GENERAL RESPONSIBILITIES
Under the direct supervision of the Finance Director, applies principles of accounting to analyze financial information and prepare financial reports by performing the following duties: Duties include, but not limited to, the following:
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Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, documenting business transaction.
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Analyze financial information detailing assets, liabilities, and capital, and prepares balance sheet, profit and loss statement, and other reports to summarize current and projected city financial position.
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Audits contracts, orders, and vouchers and prepares reports to substantiate individual transactions prior to settlements.
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Establishes, modifies, documents and coordinates implementation of accounting and accounting control procedures.
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Devises and implements system for general accounting.
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Shall oversee the daily activities of the Utility Billing Department which includes Cash Collections and the accounting of the Water/Waste Water/Solid Waste Funds. The Assistant Finance Director shall oversee the Projects approved for these funds. Updated 2/11/2016
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Shall over see Cashiers in the Utility Billing Department and ensures excellent customer service is given to all internal and external customers.
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Shall verify accuracy of monthly Utility billing (3 billing cycles).
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Shall verify accuracy of data processing for accounting information.
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Shall prepare monthly journal entries for the Propriety Funds.
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Shall reconcile monthly financial statements.
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Shall assist in determining, understanding, enforcing and complying with the terms of all projectrelated contracts.
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Shall assist in maintaining project cost accounting records, updating Project costs and advising on low cost containment actions and Project required cash flow.
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Shall record the progress of the Project. Shall produce all project progress reports required and shall assemble and submit all Project closeout documents for each component of the Project.
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Shall participate in the initial meetings, monthly status meetings and other meetings with Contractor(s) NADBANK, BECC, and other funding agencies, and shall assist with coordination of the meetings.
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Shall assist in the management, administration, and implementation of all billings, invoicing of payments and funds management required in compliance with NADB approvals and reviews.
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Shall review daily reports prepared by the project inspector, conduct site visits, and attend monthly status meetings with the funding agencies, Contractor, and the Design Engineer(s), and review budgets.
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Shall assist in the budget and audit process.
COMPETENCIES
To perform the job successfully, an individual should demonstrate the following competencies: Interpersonal Skills Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Visionary Leadership Displays passion and optimism; Inspires respect and trust; mobilizes others to fulfill the vision; Provides vision and inspiration to peers and subordinates. Change Management Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results. Delegation Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results. Leadership Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
Managing People Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services; Continually works to improve supervisory skills. Business Acumen Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals. Cost Consciousness Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources. Diversity Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce. Ethics Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Organizational Support Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through Updated 2/11/2016 outside activities; Supports affirmative action and respects diversity. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
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Must have a Bachelor's Degree in Accounting from an accredited four-year college or university
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Master’s Degree preferred
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Municipality experience preferred
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INCODE experience preferred
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CPA preferred.
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This applicant must be able to have the experience to perform as the Acting Finance Director in the absence of the appointed Finance Director at any given time. Language Skills Ability to read, analyzes, and interprets general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Mathematical Skills Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis. Reasoning Ability Ability to define problems, collects data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Computer Skills To perform this job successfully, an individual should have knowledge of Accounting software; Database software; Design software; Development software; Internet software; Inventory software; Manufacturing software; Payroll systems; Project Management software; Spreadsheet software and Word Processing software.
WORKING CONDITIONS AND PHYSICAL CAPABILITIES
Physical Demands the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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While performing the duties of this Job, the employee is regularly required to walk and talk or hear. The employee is frequently required to stand; sit; use hands to finger, handle, or feel; reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision.
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While performing the duties of this Job, the employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to wet and/or humid conditions. The noise level in the work environment is usually moderate.
OTHER CAPABILITIES
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Ability to understand and follow oral and written instructions. Must be able to communicate and write clearly and legibly in entries, as-built documentation, and required reporting forms.
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Must be able to effectively use a combination of experience, training and ability to quickly assess situations and arrive at decisions (appropriate with employees training and experience) to ensure efficient and effective continuation of work and customer service delivery. The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the City’s demands change so will the essential functions of this position
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