Cashier and Student Accounts Coordinator

Profile

Cashier and Student Accounts Coordinator
Category:
Staff
Department:
Finance Office
Locations:
Worcester, MA
Posted:
Mar 2, 2022
Closes:
Open Until Filled
Type:
Full-time
Position ID:
143445
Share
About Assumption University:
Assumption University is a comprehensive, Catholic liberal arts institution sponsored by the Augustinians of the Assumption. We awaken in students a sense of wonder, discovery, and purpose, forming graduates known for their intellectual seriousness, thoughtful citizenship, and devotion to the common good. Our curricular and co-curricular programs provide students with an education that shapes their souls, forms them intellectually, and prepares them for meaningful careers. We are a diverse community that welcomes different points of view and embraces all who share our mission. Enlivened by the Catholic affirmation of the harmony of faith and reason and by the pursuit of the truth in the company of friends, an Assumption education transforms the minds and hearts of students. An Equal Opportunity Employer. Assumption favors diversity, ecumenically welcomes all who share its goals, and strongly encourages applicants from underrepresented racial minorities to apply.
Job Description:
BASIC PURPOSE: In support of the mission of the University, performs service-related tasks relative to Cashiering and Student billing.
ACCOUNTABILITIES:
1. Process payments, including student account payments, deposits, and general ledger payments - via mail, EFT and in person in a courteous and efficient manner;
2. Process and collects on returned payments;
3. Reconcile and post daily Cashier sessions and ready deposit(s) for bank or deposit utilizing Remote Deposit Capture terminal;
4. Reconciles the Institutional Advancement deposit and session batches;
5. Process Term Transfers;
6. Reconcile Petty Cash drawer every morning and process small Petty Cash reimbursements daily. Conducts weekly petty cash audit and orders money to replenish petty cash;
7. Reconcile general ledger accounts for credit card payments and deposits received from third party partners;
8. Handles billing and collecting of student accounts, primary focus on Graduate divisions. This includes documentation of charges, credits and refunds. (Employees are prohibited from up-dating or processing accounts that are family related or that the employee may have personal interest in. Violations of this could be cause for immediate dismissal);
9. Monitors students' credit balances including credit balances generated by federal funds on a weekly basis and processes refund requests in the required time frame;
10. Follows Finance Office procedures and conducts follow-up on un-cashed checks. Files required annual reporting to the state;
11. Responsible for departmental third-party billing. Conducts follow-up as needed and maintains central file;
12. Places a financial hold on any account that is determined to be not in good standing according to Finance Office procedures. These accounts need to be closely monitored. The Registrar will be notified as soon as an account has been returned to good standing. The Student Account Manager will be notified if an account is to be referred to an outside collection agency;
13. Handles placement of delinquent student accounts with an outside collection agency, monitors activity on collection receivables and maintains central collection receivable file. Follow up with outside collection agency may be required;
14. Performs monthly and year-end reconciliations of subsidiary accounting ledgers;
15. Verifies the 1098 T tax form information prior to sending file to vendor (ECSI);
16. Provides assistance at student registration, open house and other student after-hours sessions;
17. Maintains Finance Office files;
18. Serves as a Campus Security Authority for Clery reporting purposes and a Responsible Employee for Title IX reporting purposes;
19. Performs other duties as assigned.
Requirements:
* Must be willing to contribute actively to the mission of the University as well as show respect for the Catholic and Assumptionist identity of Assumption University;
* Associates degree preferred;
* Banking experience preferred;
* Excel and Word computer skills preferred;
* Excellent communication skills and attention to detail;
* Ability to be bonded required;
* Ability to maintain a high degree of confidentiality required;
* Ability to work occasional evening and weekend hours as needed;
* Peak work times are during student semester billing (Dec-Jan and July -August). Due to the high work volume, week-long vacation time may not be permitted;
* COVID-19 vaccination and booster, required.
Additional Information:
SCOPE:
* Interacts on a daily basis with students, parents, and University personnel, outside agencies.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sitting, standing, walking, and bending are required of this position. Use of a computer keyboard and computer screen for periods of time with close vision and the ability to adjust visual focus plus manual dexterity are required.
MENTAL DEMANDS: The mental demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Examples of mental demands include reading (documents), detailed work, confidentiality, language, math, reasoning, oral communications, written communications, customer contact, multiple concurrent tasks, constant interruptions, and performing calculations when necessary.
Application Instructions:
Please be sure to submit your cover letter addressing qualifications for this position along with your resume.
Thank you

Company info

Sign Up Now - FinancialServicesCrossing.com