Office Coordinator Finance Emphasis 188

Profile

u003cpu003eFounded in 1965, Telecare is a rapidly growing mental health care company dedicated to making a difference for our clients, the community, and our employees. We offer an array of mental health services to adults with serious mental illness. We partner with public sector entities and behavioral health organizations and have over 155 programs and over 4,300 employees across the country. And weu0027re growing all the time! When you work at Telecare, you help to empower thousands of individuals every day in their journeys of recovery.u003cstrongu003eu0026nbsp;u003c/strongu003eu003c/pu003enu003cpu003eAs part of the Telecare family,u003cspanu003eu0026nbsp;AgeWise provides county-wide older adult case management to individuals 60 and has two components: the Strengths-Based Case Management (SBCM) FSP and the Institutional Case Management (ICM) program. The SBCM FSP program provides case management and mental health services with a focus on rehabilitation and recovery. SBCM also has housing subsidies for eligible individuals. The ICM serves individuals who are on Public Conservatorship and reside in a skilled nursing facility or another county-identified long-term care institution.u003c/spanu003eu003c/pu003enu003cpu003eu003cstrongu003eEmployment Status:u0026nbsp;u003cspanu003eu0026nbsp;u003c/spanu003eu003c/strongu003eu003cspanu003eFullu003c/spanu003eu003cspanu003e-Timeu003c/spanu003eu003c/pu003enu003cpu003eu003cstrongu003eShift:u0026nbsp;u003c/strongu003eu003cspanu003eu0026nbsp;u003c/spanu003eu003cspanu003eDAYS 8:00 am - 5:00 pmu003c/spanu003eu003c/pu003enu003cpu003eu003cstrongu003eDays:u0026nbsp;u0026nbsp;u003c/strongu003eMonday - Fridayu003cstrongu003eu003cspanu003eu0026nbsp;u003c/spanu003eu003c/strongu003eu003cstrongu003eu003cspanu003eu0026nbsp;u003c/spanu003eu003c/strongu003eu003c/pu003enu003cpu003eu003cstrongu003ePOSITION SUMMARYu003c/strongu003eu003cbr /u003eThe Office Coordinator II plans and organizes a variety of administrative and financial operations functions to support business operations.u003c/pu003enu003cpu003eu003cstrongu003eESSENTIAL FUNCTIONSu003c/strongu003eu003cbr /u003eu0026bull; Demonstrates the Telecare mission, purpose, values, and beliefs in everyday language and contact with the internal and external stakeholdersu003cbr /u003eFinance driven Job Duties: u003cbr /u003eu0026bull; Performs insurance verificationu003cbr /u003eu0026bull; Provides support and direction for financial requests for staff and members servedu003cbr /u003eu0026bull; Provides Training and direction to ensure compliance with fiscal policies and proceduresu003cbr /u003eu0026bull; Facilitates Rep Payee services u003cbr /u003eu0026bull; Facilitates Trust Banking services u003cbr /u003eu0026bull; Prepares and validates payroll u003cbr /u003eu0026bull; Enters AP batches weekly into accounting softwareu003cbr /u003eu0026bull; Monitors client eligibility at admission/enrollment and throughout stayu003cbr /u003eu0026bull; Prepares and reviews credit card entries u003cbr /u003eu0026bull; Provides and maintains revenue information; provides billing information to A/R department and County agenciesu003cbr /u003eu0026bull; Records and deposits cash receiptsu003cbr /u003eu0026bull; Determines monthly journal entries required and confirms correct information is on reportsu003cbr /u003eu0026bull; Organizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and proceduresu003cbr /u003eu003cbr /u003eMedical Records driven job duties:u003cbr /u003eu0026bull; Closes Charts per proceduresu003cbr /u003eu0026bull; Sets up Charts per checklistsu003cbr /u003eu0026bull; Basic chart preparation and following checklists for charts to assure compliance with standards (notes deficiencies)u003cbr /u003eu0026bull; Orders medical records forms and suppliesu003cbr /u003eu0026bull; Safeguards confidential information per policies and requirementsu003cbr /u003eu003cbr /u003eHuman Resources driven job duties:u003cbr /u003eu0026bull; Runs compliance reports in systems including TOP/Relias and makes strategies to assure complianceu003cbr /u003eu0026bull; Plans recruitment efforts for open positions with Administratoru003cbr /u003eu0026bull; Provides back up regarding HR related duties to other locations when requiredu003cbr /u003eu0026bull; Maintains personnel files per standard and checklistu003cbr /u003eu0026bull; Distributes HR information to program personnel as directed by Corporate HRu003cbr /u003eu0026bull; Assists in promoting open positionsu003cbr /u003eu0026bull; Schedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer processu003cbr /u003eu0026bull; Tracks new hire paperwork and documentation including credentialingu003cbr /u003eu0026bull; Enters information into TOP/Reliasu003cbr /u003eu0026bull; Runs and tracks MVR reportsu003cbr /u003eu0026bull; Processes Shoes for crewu0026rsquo;s ordersu003cbr /u003eu0026bull; Maintains OSHA logs and completes Workersu0027 Compensation Reports, completes incident reports. Participates and helps coordinate Safety Meetingsu003cbr /u003eu0026bull; Close out terminated filesu003cbr /u003eu003cbr /u003eInformation Technology driven job duties:u003cbr /u003eu0026bull; Acts as point of contact between program and IT for maintenance of phones, computers, hardware, and softwareu003cbr /u003eu0026bull; Provides limited computer systems support to staffu003cbr /u003eu003cbr /u003eProgram/Department driven job duties: u003cbr /u003eu0026bull; Inventory and purchasing for program related supplies/equipmentu003cbr /u003eu0026bull; Coordinate work eventsu003cbr /u003eu0026bull; Assist with staff schedulingu003cbr /u003eu0026bull; Order supplies (food, office, maintenance)u003cbr /u003eu0026bull; Assist with eventsu003cbr /u003eu0026bull; Prepares correspondence, agendas, meeting minutes/notesu003cbr /u003eu0026bull; Assists leadership with special projectsu003cbr /u003eu0026bull; May serve as a relief or back up for the receptionist or other Administrative positionsu003cbr /u003eu0026bull; Calendars administrative tasks including MOU expirations, safety meetings, drills, etc.u003cbr /u003eu0026bull; Helps coordinate and address maintenance requests u003cbr /u003eu0026bull; Helps facilitate staff scheduling u003cbr /u003eDuties and responsibilities may be added, deleted and/or changed at the discretion of management.u003cbr /u003eu003cbr /u003eu003cstrongu003eQUALIFICATIONSu003c/strongu003eu003cbr /u003eRequired: u003cbr /u003eu0026bull; High School or GEDu003cbr /u003eu0026bull; Two (2) years of Office Administration or one (1) year experience with an Associateu0026rsquo;s degreeu003cbr /u003eu0026bull; One (1) year experience in a healthcare fieldu003cbr /u003eu0026bull; Knowledgeable and proficient in MS Office programsu003cbr /u003eu0026bull; Experienced entering data into computer systemsu003cbr /u003eu0026bull; All opportunities at Telecare are contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification. If the position requires driving, valid driveru0026rsquo;s license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment. Additional regulatory, contractual or local requirements may applyu003cbr /u003eu003cbr /u003ePreferred:u003cbr /u003eu0026bull; Working knowledge of Social Security, Medicaid and other Government assistance programsu003cbr /u003eu0026bull; Experience in Healthcare fieldu003cbr /u003eu003cbr /u003eu003cstrongu003ePHYSCIAL DEMANDSu003c/strongu003e u003cbr /u003eThe physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. u003cbr /u003eu003cbr /u003eThe employee is occasionally required to stand, walk, reach, twist, bend, squat, kneel and lift and carry items weighing 25 pounds or less as well as to frequently sit, and do simple grasping occasionally. The position requires manual deviation, repetition and dexterity and to occasionally drive. Visual requirements include computers and books exposure and close eye work (small figures) u003cbr /u003eu003cbr /u003eu003cstrongu003eEOE AA M/F/V/Disabilityu003c/strongu003eu003c/pu003e,EqualOpportunityEmployerDescription:Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities,PayTransparencyPolicyStatement:The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c),MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:true,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[],JobBoardMemberships:[{JobBoardId:4f54269c-3a81-e250-e075-3a1a05307eef,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2022-03-25T03:02:43.838Z},{JobBoardId:2fcbb6f4-e717-17cb-9327-3dd87a55b08d,PublishedInternal:false,PublishedExternal:true,ExternalPostedDate:2022-03-25T03:02:43.838Z,InternalPostedDate:null}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

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