CR Finance Analyst

Profile

, Poland

Job Family Group:

External Relations (and IC)

Worker Type:

Regular

Posting Start Date:

June 17, 2021

Business unit:

HR Corporate Functions

Experience Level:

Early Careers

Job Description:

Job Purpose:

This role is part of the new Corporate Relations team in the Krakow SBO.

Purpose:


Execution of effective, efficient Requisition-to-Pay (RtP) and Budget Management processes for the CR function, with specific support to Brand CoE.
This role is also pivotal in providing transactional RtP support and coaching to support/admin staff in other CR business units.
The role is intended as focal point for SAP, SERP and other finance systems, to onboard new users, solve errors and fix problems.
The role requires capacity to work across boundaries and seek improvements.
A successful candidate would need to maintain and further improve on proper budget management and good payment performance across CR.


Dimensions:

Reports to ER Operations Manager-SBO

· No direct reports

· Provide RtP coaching and troubleshooting for admin/support staff in other CR teams

· Interface with local and global teams including SBO Chennai, Manila

Organisation:

Human Resources

Principal Accountabilities:


Primary support for RtP and Budget management for Brand CoE.
Provide financial insights, including monthly budget tracker, budget forecast latest estimates, reallocation of funds, accruals, tracking of services delivery & invoices; acting as single focal to various teams in Finance (Chennai MI team, CR Finance mgr).
Act as the CR Subject Matter Expert for RtP and related areas such as C&P, IQN, Intercompany/IG Billing, ECP, Master Data, VS&A, Cash Management, Accounts Payable, Account Receivable, Manual of Authority (MOA), Finance, ERP processes
Act as the primary CR RtP focal point to liaise with C&P, IQN team, IG billing team (Receivable/Payable), Finance, Master Data team, Cash Management, Accounts Payable, Accounts Receivable, ECP recipient in other entities/countries, and Ethics & Compliance.
Create Vendor Master data (requests), Purchase Requisitions (PR) & Service Entries (SE).
Act as Record Focal Point (RFP) to declare SOWs and Contracts
Manage and monitor external supplier Contracts, Purchase Orders
Manage and Create the intercompany billing process (ECP), including preparing Sales Order (SO) to enable intercompany invoice issuance and billing process.
Perform transactional and administrative tasks in the relevant systems to ensure that all the obligations prior to payment are in place.
Monitor and follow up on outstanding payments and oversees the trouble shooting of invoice issues such as chasing, disputes, rejections
Coach and support CR staff on RtP processes. Promote best compliance process through learning sessions, best practice sharing.


Job Knowledge, Skills & Experience:

This role is an integrator to ensure that processes and systems in RtP, Finance, IQN, Accounts Payable/Accounts Receivable, Master Data, ECP, MOA are all synchronised to support key activities such as timely creation of PR/POs, prompt payment to vendors, and proper budget spending according to plans and latest estimates. This requires an intimate knowledge of CR, its business processes and the people relying on these processes to operate effectively.

A good mix of virtual and face-to-face collaboration is a necessity given the trouble-shooting nature of this role for CR (and even non-CR teams). It is common for this role to be asked to solve any unusual or exceptional issues requiring involvement by process specialists based in NL, Chennai, UK, and KL; thus the need for solid understanding of end-to-end RtP and Finance processes as they actually happen within CR.

Interacting with staff at various levels; need for good balance between assertiveness and customer-focused mindset

Given the SME nature of this role, other teams in HQ have a natural tendency to ask for advice and trouble-shooting help to find solutions from the job holder of this role.

Skills & Requirements :


Customer-focused
Self-starter
Strong analytical skills, attention to detail and a questioning mindset
Ability to work independently, set priorities and manage workload Ability to work effectively with teams in both face-to-face and virtual environments
Proficiency in MS Office applications (advanced Excel skills essential)
Relevant experience working in a Finance or CP role with a strong knowledge of the RtP process
Experience with SAP FICO/MM is preferred


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