Finance Analyst in Brand Team

Profile

, Poland

Job Family Group:

External Relations (and IC)

Worker Type:

Regular

Posting Start Date:

October 4, 2022

Business unit:

Strategy and Portfolio

Experience Level:

Early Careers

Job Description:

This role is part of the newly integrated global Corporate Relations function that brings together professional communicators, brand experts, government relations professionals and specialists in non-technical risk and social performance to work with commercial and technical colleagues and deliver Shell’s business strategy. The CR team will bring external analysis and perspectives to business decisions, communicate Shell to the world and drive Shell’s brand and reputation.

CR Financial Analyst JG7 role is a pivotal element of the Operations Team, which ensures CR as a function has access to the RTP Experts and can stay compliant with the financial principles. Drawing on a strong base of professional excellence, we aspire to be the best at achieving successful integrated outcomes for the business through effective engagement and communication with stakeholders and audiences.

Purpose:

The successful candidate will be the focal point for Purchase Requisitions, Purchase Order creation and updates, Invoice Processing (FI Coding, Service Entry Sheets, etc.) observing and following outstanding Payments on behalf of the function. The position formally reports to the CR Operations Team Lead in Krakow and informally to the respective VPs within CR, as per own scope (regions and processes)

In the role, execution of effective, efficient Requisition-to-Pay (RtP) and Budget Management support is expected. On a daily basis, the role will provide transactional RtP support and coaching to support/admin staff in other CR business units. Hence, the role is intended as focal point for GSAP, SERP and other ERPs, to onboard new users, solve errors and fix problems.

The role requires capacity to work across boundaries and seek improvements, while being compliant with the process principles. A successful candidate would need to maintain and further improve on proper budget management and good payment performance across the function, which will be done with regular cooperation with the Planning Team in CR.

Dimensions:


Reports to CR Operations Team Lead while keeping strong dotted lines to respective VPs in the function.
No direct reports
Holds responsibility for the RtP process, provides coaching and troubleshooting for admin/support staff in other CR teams
Has multiple interfaces with local and global teams including SBO Chennai, Manila, Contracting & Procurement, Accounts Payable.
Provides ongoing back-up support for peers in the Team.


Principal Accountabilities:


Primary support for RtP and Budget management for Corporate Relations
Provide financial insights, including live tracker tracker, accruals preparations, tracking of services delivery & invoices; acting as single focal to various teams in Finance.
Act as the CR Subject Matter Expert for RtP and related areas such as C&P, IQN, Intercompany/IG Billing, ECP, Master Data, VS&A, Cash Management, Accounts Payable, Account Receivable, Manual of Authority (MOA), Finance, ERP processes
Act as the primary CR RtP focal point to liaise with C&P, IQN team, IG billing team (Receivable/Payable), Finance, Master Data team, Cash Management, Accounts Payable, Accounts Receivable, ECP recipient in other entities/countries, and Ethics & Compliance.
Create Vendor Master data (requests), Purchase Requisitions (PR) & Service Entries (SE).
Act as Record Focal Point (RFP) to declare SOWs and Contracts
Manage and monitor external supplier Contracts, Purchase Orders
Manage and Create the intercompany billing process (ECP), including preparing Sales Order (SO) to enable intercompany invoice issuance and billing process.
Perform transactional and administrative tasks in the relevant systems to ensure that all the obligations prior to payment are in place.
Monitor and follow up on outstanding payments and oversees the trouble shooting of invoice issues such as chasing, disputes, rejections
Coach and support CR staff on RtP processes. Promote best compliance process through learning sessions, best practice sharing.
Compile and synthesise complex financial data into usable insights and analysis
Draft clear and concise financial analysis and recommendations for executive decision documents
Lead interfaces with key internal and external stakeholders to influence outcomes
Prepare financial and costs reconciliation and ensure the intercompany billing and service fees are correctly captured during the course and in the end of the project
Deliver fit for purpose training to staff and prepare them for any upcoming budgetary activities
Prepare financial summary from suppliers, check the information provided on costs against invoices received and resolve queries raised by suppliers
Maintain up to date master data of engagements and WBS/CC structure to ensure timely and accurate intercompany billing
Provide high quality payment data for internal assurance.


Job Knowledge, Skills & Experience:

This role is an integrator to ensure that processes and systems in RtP, Finance, IQN, Accounts Payable/Accounts Receivable, Master Data, ECP, MOA are all synchronised to support key activities such as timely creation of PR/POs, prompt payment to vendors, and proper budget spending according to plans and latest estimates. This requires an intimate knowledge of CR, its business processes and the people relying on these processes to operate effectively.

A good mix of virtual collaboration and strong communication skills are a necessity given the trouble-shooting nature of this role for CR and beyond. It is common for this role to be asked to solve any unusual or exceptional issues requiring involvement by process specialists based in NL, Chennai, UK, and KL; thus the need for solid understanding of end-to-end RtP and Finance processes as they take place within CR.

Interacting with staff at various levels; need for good balance between assertiveness and customer-focused mindset. Given the SME nature of this role, other teams in CR have a natural tendency to ask for advice and trouble-shooting help to find solutions from the job holder of this role.

Skills & Requirements :


Customer-focused
Self-starter
Strong analytical skills, attention to detail and a questioning mindset
Ability to work independently, set priorities and manage workload
Ability to work effectively across natural team
Proficiency in MS Office applications (advanced Excel skills essential)
Relevant experience working in a Finance or CP role with a strong knowledge of the RtP process
Strong in business partnering, including track record in forming and sustaining relationships with senior business and functional leaders based on mutual trust, shared knowledge, and understanding
Influencing skills; focusing resources and delivering complex projects with cross-business, multi-country objectives
Experienced in vendor and project management and/or large commercial deals that have multiple impacts on multiple stakeholders
Innovative and experienced problem solver; quickly able to generate and compile financial reporting and able to articulate ideas clearly to senior management
Analytical strength and an interest in measurement and ability to use data analysis for continuous improvement (excel and SERP, GSAP or equivalent ERP knowledge)
Excellent communication skills backed up by an understanding of the businesses' strategies, commercial and reputation impacts and opportunities
Integrative working style; ability to work in cross-functional, multi-cultural teams and deliver challenging projects without formal control
A learner mindset - being a role model in your levels of curiosity and reflection and encouraging people to learn from their mistakes and successes.


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DISCLAIMER:

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.

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