Secretary - Treasurer

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**MEMBERS ONLY**SIGN UP NOW***. Secretary-Treasurer
This is a complex administrative and clerical position. Employee is responsible for the maintenance of Township records, seeing that Township business is properly transacted, and ensuring that the problems and questions of citizens are attended to or brought to the Supervisors’ attention. Work is performed independently with decisions being made in accordance with established rules, ordinances and policies. The Board of Supervisors oversees the work through written and oral reports of actions taken. This position reports to the Board of Supervisors.
JOB RESPONSIBILITIES – ADMINISTRATIVE
Respond to or oversee response to incoming calls, inquiries or complaints.
Greet visitors, accept payments, dispense documents, prepare receipts or oversee these tasks.
Type and reply to correspondence, prepare reports, memos and other documents or assign to other employees.
Accept or assign and oversee acceptance of the following applications: 1. Subdivision/Land Development
2. Conditional Use applications
Prepare agendas for Supervisor meetings.
Attend all regular and special meetings of the Board of Supervisors. Keep a record of proceedings or ensure that minutes are recorded for each meeting.
Coordinate agenda for Planning Commission meetings.
Inform Planning Commission of correspondence received.
Ensure records of Planning Commission are received/filed in a timely manner.
Oversee the proper record keeping and maintenance of files/logbooks – Parcel files, Subdivision and Land Development files, Conditional Use files, Historical files, Financial files, Bid files, Yearly files, etc.
See that legislative actions are properly enacted by typing, checking, researching, advertising, and recording the action as required by law.
Maintain records in accordance with a retention schedule of items such as advertising, bids, contracts, road repairs, official actions and incidents.
Assist Supervisors and solicitor in preparation of legislative actions by typing, checking, advertising and recording the action as required by law.
Assist citizens by informing them of Township rules and laws, explaining procedures, hearing complaints and either resolving them or referring them to the responsible official.
Provide required notice for adoption of all Township ordinances and keep a copy of all ordinances, resolutions, etc. in accordance with the Second Class Township Code.
Maintain the Township seal for safe keeping and proper use.
Maintain/oversee maintenance of Township website.
Process all insurance claims.
Rental and coordination of park and old firehouse.
Prepare and file all required forms and reports required by state and federal government and insurance carriers.
Communicate with Township Engineer, Solicitor and other Township Boards, Commissions and Committees. Be a point person to keep the lines of communication open between the Board of Supervisors and all other Boards, Commissions and Committees.
Prepare and track Township billings. Track escrow accounts.
Review and update as necessary Township policies. 1. Personnel and Hiring 2. Safety 3. Pollution Prevention and Good Housekeeping 4. Drug and Alcohol Testing
Oversee and work with Emergency Management Coordinator
Other miscellaneous duties as may be required by the Board of Supervisors.
JOB RESPONSIBILITIES – TREASURER
Perform bookkeeping functions (accounting for receipts & disbursements) and maintain accounts for all Township funds according to general accounting principles.
Pay bills and other obligations upon approval of the Supervisors.
Prepare payroll and maintain personnel records for Township employees.
Prepare Treasurer’s reports.
Assists in preparation of annual budget by summarizing past expenditures, estimating costs of future needs, computing expected revenues and recommending tax rates necessary to meet budget requirements.
Review fees yearly to ensure that they are sufficient and also reasonable.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of general office practices and procedures.
Ability to learn and apply a variety of laws, ordinances, rules requirements and procedures applicable to Township business. Attention to detail and upcoming deadlines is essential.
Proficient skill in use of computer, email, and standard office equipment (photocopier, fax machine, telephone, etc).
Proficient in use of Word, Excel and QuickBooks Pro software programs.
Ability to perform mathematical computations necessary to keep fiscal records.
Ability to understand and carry out written and oral instructions.
Ability to communicate effectively, including orally and in writing. Ability to work effectively with Township officials, other government officials, business associates and the public. Strong interpersonal and consensus-building skills.
TRAINING AND EXPERIENCE REQUIRED
High School Diploma or GED is required, technical or college credits a plus. Five years experience in local government, office management, public personnel, budgeting or financial management preferred. Candidates must be bondable and pass a credit and background check.
PERFORMANCE FACTORS
Consistent in excellent work habits
Concerned in getting the job done efficiently and correctly
Does not require close supervision
Able to manage and maintain favorable interpersonal relationships
Proficient in methods or skills required to perform own work. Good attendance
Not disruptive of others
Maintains confidentiality of extremely sensitive and restricted information.
JOB CONTEXT
Time specifications – full time, attend evening meetings as required
Work area – primarily office environment, includes municipal building and garage
Pay method – Bi-weekly
Township Administration Building
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