Revenue Fiscal Analyst 2 Washington State Department of Health Thurston County Tumwater WA

Profile

Posted: Nov. 23, 2022
| Application Deadline:
Nov. 27, 2022 11:59 p.m.
Title
Revenue Fiscal Analyst (FA2)
Financial Services Division
Washington State Department of Health
Tumwater
DOH6967
About the Office of Financial Services
The Financial Services Division provides leadership and support for agency priorities and programs through quality financial and operational management including budgeting, contracting, grant management, purchasing, and accounting services. The division ensures financial compliance with state and federal laws, regulations, and reporting requirements in addition to performing agency-wide financial activities. Financial Services’ commitment to customer service, innovation, accuracy, and quality in partnership with fellow DOH staff and programs and external customers supports the Department of Health’s vision in becoming a reality.
About the Department of Health
The vision of the Washington State Department of Health (DOH) is equity and optimal health for all. Our mission is to work with others to protect and improve the health of all people in Washington state.
General Description
This is a fulltime, permanent Fiscal Analyst 2 (FA2) located onsite at the Office of Financial Services in Tumwater, WA. This position supports the work of the agency by ensuring that all monies received are posted accurately and deposited within 24 hours of receipt and that all DOH revenue records are analyzed and reconciled to maintained reports.
Our Values
Good organizations know what they do and how they do it. Great organizations also understand why they do it. Our values are:
Human-centered: We see others as people who matter like we do and take into account their needs, challenges, contributions, and objectives.
Equity: We are committed to fairness and justice to ensure access to services, programs, opportunities, and information for all.
Collaboration: We seek partnership and collaboration to maximize our collective impact. We cannot achieve our vision alone.
Seven Generations: Inspired by Native American culture, we seek wisdom from those who came before us to ensure our current work protects those who will come after us.
Excellence: We strive to demonstrate best practices, high performance, and compelling value in our work every day.
The Washington State Department of Health acknowledges that our locations statewide are on the homelands of Native people, who have lived in this region from time immemorial. Currently, within the boundaries of Washington State, there are 36 tribes, 29 of which are federally recognized, that share traditional homelands and waterways in what is now Washington State. Some of these are nations and confederacies that represent multiple tribes or bands. We express our most profound respect for and gratitude toward these original and current caretakers of the region. As a public health agency, we acknowledge our responsibility to establish and maintain relationships with these tribes and Native peoples, in support of tribal sovereignty and the inclusion of their voices in public health programs and policies. We pledge that these relationships will consist of mutual trust, respect, and reciprocity.
Duties
Duties Include
Assist with the daily operation of cash management, accounting, and reporting activities
Verify daily cash deposit and ensure all monies received are deposited within the Treasurer’s 24-hour rule.
Compile review and record financial data in TM$ and AFRS verifying all A-8’s balance and have been submitted.
Post interagency receivables. May include fees paid by DSHS, DOL and DOR. Research monies received from DOR in ATLAS to obtain information required for the posting of the transactions.
Manually deposit checks that are unable to be processed through the remit processor.
Review in-process and correct discrepancies.
Perform daily credit card reconciliation for all online credit card payments processed
Verify balances between Paypoint, ILRS, EPHAPS, PRR. When not in balance, determine the cause and implement the solution needed. May require a refund or manual update of the license or invoice.
Prepare cash journal and A-8 for each payment type and upload to AFRS.
Reconcile credit card deposits received from Key Bank for each Merchant ID to Paypoint
Process NSF and ACH returned payments
Process the new NSF’s and ACH returns that come in each day.
Log return payments in NSF Spreadsheet.
Prepare Cash Journal and A-8 for NSF and ACH Return payments.
Send letter to customers requiring payment for the NSF/Returned Item.
Work with program staff to investigate discrepancies on returned payments.
Provide expert technical assistance to internal and external customers
Responding to questions received from internal and external customers. Researching refund payments submitted on an A-19’s or credit card payment refunds.
At fiscal year-end and bien close set up receivables for the Inter-Agency Payments (IAPs).
What we're looking for
Our ideal candidate has a driving passion for the work, brings humility to their job and interactions, and understands how their actions affect others. They see the needs and objectives of others and take them into account while achieving their objectives, and they adapt their approach and expectations accordingly. Our ideal candidate demonstrates resilience to model outward behaviors including seeing people like ourselves whose goals, objectives, needs, and challenges matter.
Required Qualifications
Two (2) years of professional-level experience [TAI(3] [GTA(4] in accounting or finance, including experience applying state laws, rules, policies, and guidelines.
MS Outlook –ability to create, modify and respond to emails and calendar appointments.
MS Excel –ability to create, modify, format, and print spreadsheets, find and replace data, and work with basic formulas and functions.
Microsoft Word –ability to create, format, and edit documents.
Accurately using a 10-key calculator by touch.
Desired Qualifications
Knowledge or experience using any of the following state systems: ILRS, Cybersource, Financial Toolbox, Treasury Management System (TM$), and/or Agency Financial Reporting System (AFRS), Enterprise Reporting.
15 quarter or 9 semester credit hours of college-level course work in Accounting, Auditing or Budgeting. OR Bachelor’s Degree in a financial related field.
Two or more years of working knowledge of governmental accounting.
Minimum Qualifications
Experience and Education
A bachelor’s degree plus at least five years of relevant work experience. The preferred work experience or education background should include some professional meeting management or professional meeting planning experience.
CMP certification is preferred; however, related work experience will be considered.
Knowledge, Skills and Abilities
Skill and competence to work effectively with a diverse group of individuals.
Skill and competence in writing clearly and communicating orally.
Skill and competence in handling complex administrative and logistical details for large meetings.
Sound judgment in communicating information in a neutral, non-partisan manner.
Ability to work well under pressure, multi-task and meet deadlines.
Familiarity with NCSL’s or related association management goals and practices.
Ability to coordinate and execute efforts of a team.
Ability to travel 10-12 times per year on average.
Benefits
Washington is America's Top State, according to U.S. News (2021)
, and provides one of the most competitive benefits packages in the nation.
We also offer:
A healthy life/work balance by offering flexible schedules and telework options for many positions.
Growth and development opportunities.
A wellness program that offers education, access to healthy food, and fitness classes.
Opportunities to serve your community through meaningful work.
A commitment to diversity and inclusion fosters an inclusive environment that encourages all employees to bring their authentic selves to work.
An Infant at Work Program based on the long-term health values of breastfeeding newborns and infant-parent bonding.
Employee resource groups that provide forums for employees to gather and share ideas about matters that affect their personal and professional lives and support career development.
Work Environment
This position requires an onsite/in-person presence. A medical or religious exemption to the vaccine mandate cannot be accommodated at this time. Contact ****
with any questions.
To Apply
Application process:
Intrigued? Click Apply
to submit your detailed application profile along with the following:
A cover letter describing how you meet the qualifications and why you are interested in this position.
A current resume.
Three (3) or more professional references included in your profile. Please include at least one supervisor, peer, and (if you have supervised staff) someone you have managed or led.
Important Note: Do not attach documents that are not requested in the Application Process. Please ensure that the documents that are attached are not password protected or contain a photo or private information (social security number, year of birth, transcripts, etc.). Documents not requested will not be reviewed.
Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and year of birth.
The Washington State Department of Health (DOH) is an equal opportunity employer. DOH strives to create a working environment that is inclusive and respectful. We prohibit discrimination based on race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, genetics, or disability.
This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Conditions of Employment/Working Conditions
As stated in Governor's Proclamation 21-14
, all employees engaging in work for the Department of Health must be fully vaccinated against COVID-19 before their hire date. The Office of Human Resources will verify proof of vaccination after an employment offer has been extended.
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