Senior Analyst Senior Budget Analyst - Environmental Services Department

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Job Description
The Environmental Services Department is recruiting for a Senior Analyst to oversee the Department’s budget and funds management section and serve as the lead in supervising six division Budget Analysts. The Senior Analyst reports directly to the Administrative Officer in the Administrative Services Division.
The Administrative Services Division (ASD) team members gain satisfaction when facilitating trainings for ESD’s workforce; feel empowered when managing a full range of information technology data and services to almost  600 employees; deliver quality customer service in utility billing; enjoy their contributions to the success of peers by hiring and promoting the right people for the right positions; and overseeing the budget planning and fiscal management for a wide variety of special funds that support the important work ESDers do. Join a diverse and dynamic team that provides key strategic support to ESD staff, programs, and utilities linking directly to the department’s mission. By providing behind-the-scenes support, our team makes a difference!
The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in the Senior Analyst classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.
The main responsibilities of the Senior Analyst include:
Plans and manages the development of an approximate $350 million department operating budget, and a $215 million capital budget.
Establishes the priority level of different tasks related to the tracking and development of operating and capital budgets to ensure consistent service delivery, protection of ESD’s financial assets, and appropriate use of rate payer dollars.
Provides direct supervision to a team of six division Budget Analysts
Develops and manages annual Department wide budget trainings
Prepares complex rate modeling within several integrated source and use statements, and recommends the most appropriate rate increase(s) based on long-term operational and capital needs, feasibility of alternative financing such as bonds or other debt, rate comparisons with other agencies, and effect on residential, commercial, and industrial rate payers.
Develops goals and guidelines for the appropriate amount of cash reserves for debt service coverage ratios, positive bond indicators, and emergency/contingency funding.
Directs and prepares department operating budget at program and detail levels, monitors departmental revenues and expenditures, prepares expenditure and revenue adjustments as needed.
Presents reports and information to the ESD Leadership Team, outside committees and other divisions or departments.
Assists with the development of Council memos related to fees and budget, and ensures accuracy and accountability in budget management
Coordinates budget related items with the Administrative Officer, Department Leadership team, City Manager’s Budget Office, and other partner departments
Collects and tracks performance measure data from a variety of sources for ESD and coordinates performance measure changes; analyzes and incorporates performance information to prepare Mid-Year and Year-End Performance Reviews.
Job Requirements
Minimum Qualifications
Education: A Bachelor’s Degree from an accredited college or university and four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work.
Acceptable Substitution: One (1) year of additional education above the Bachelor’s Degree level may be substituted for one (1) year of the required management/administrative analytic work.
Required Licensing (such as driver’s license, certifications, etc.): Possession of a valid State of California driver's license may be required for some assignments.
Employment Eligibility:  Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.
Competencies
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  Desirable competencies for this position include:
Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.
Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.
Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promote job performance.
Planning - Acts to align own unit's goals with the strategic direction of the organization; Defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives.
Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.
This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
Selection Process
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the job-specific questions.  You must answer the job-specific questions and complete the Education/Work History section of the application in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.  Only those candidates whose backgrounds best match the position will be forwarded to the interview phase of the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.
You will be prompted to answer the following job-specific questions during the online application process.
Please note that there is a 4,000-character limit, including spaces, for each text response.
- Do you have a valid driver’s license?
- Please select how you best meet the minimum qualification for the Senior Analyst position.
I have a Bachelor’s degree from an accredited college or university and four (4) years of increasingly responsible experience in business management and/or administration.
I do not meet the minimum qualification for this position.
- Please specify your degree, major, and the accredited college or university you obtained it from.
- Please describe your four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work. If you do not have four (4) years of related experience, you may substitute one (1) year of additional education above the Bachelor’s Degree level for one (1) year of the required management/administrative analytic work. In your response, specify the name of the organization, your job title, and your starting and ending dates. Your response should be consistent with your work history.
- This position requires the use of several administrative database systems. Describe your experience using administrative database systems for financial management, budgeting, human resources etc. If you do not have direct experience with these types of programs, indicate if you have experience with other database systems.
- Do you have experience leading annual budget processes, developing budgets, monitoring program expenditures, and analyzing expenditure and activity data, or related activities?  If so, please describe your experience including where you obtained your experience and the duration in which you performed these activities.
- Describe your experience organizing workloads, managing multiple projects successfully and meeting deadlines. How do you prioritize your workload to effectively meet deadlines?
You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. 
If you have questions about the duties of these positions, the selection or hiring processes, please contact Brandon Voelker at ****
Base Pay
93,683
Job Address
San Jose
California
95113
United States
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