Contracts/Grants Reviewer 1-3

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Job Details
Contracts/Grants Reviewer (1-3)
Salary
$2,158.00 - $4,240.00 Monthly
Location
Metairie, LA
Job Type
Classified
Department
LDH-Jefferson Parish Human Services Authority
Job Number
JPHSA-FO-CGR-170337
Closing date and time
Continuous
Description
Benefits
Questions
Supplemental Information
Jefferson Parish Human Services Authority (JPHSA) is a Local Governing Entity (LGE) created by the Louisiana Legislature in 1989. JPHSA is responsible for the management and operation of behavioral health and developmental disability Services in Jefferson Parish. JPHSA provides fully integrated primary and behavioral healthcare services through its JeffCare program.

The Finance Operations Division provides accounting and revenue cycle management services to JPHSA and its programs. The Contracts/Grants Reviewer 3 is responsible for preparation of new contracts in collaboration with Division/Department Directors, contract/grant budget monitoring and related follow-up, and development and completion of assigned reporting. He/she reports to the Contracts/Grants Reviewer Supervisor within the Finance Operations Division.

85% Contract and Grant Developing and Monitoring Works collaboratively with Division/Department Directors to prepare new contracts, contract budgets and amendments in accordance with all policies and procedures of JPHSA and its programs.
Tracks the approval process of contracts and amendments. Coordinates with other Finance Operations staff to ensure all necessary approvals are obtained.
Reviews contract invoices and supporting documentation to ensure costs claimed are allowable within the stipulations of the contract. Recommends approval or denial of invoice payments and has the signature authority to make or withhold payments.
Ensures costs are charged to the appropriate funding source, cost center, expense type and division or department ID as applicable.
Completes monthly reports for assigned contracts and grants documenting spending trends, projections, and budget adherence.
Presents monthly contract/ grant budget monitoring reports to Division/ Department Directors.
Notifies Division/Department Directors of potential under/ over budget projections for assigned contracts. Unencumbers contract budgets timely and works with Division/Department Directors to reassign budgets.
Provides technical assistance to contractors on implementation of corrective actions, and ensures corrective actions are completed to the satisfaction of the Division/Department Director holding the contract.
Maintains all documentation relative to assigned contracts and grants.
Provides training on related policy and procedure as needed or requested by Division/Department Directors and contractors.
10% Reporting Prepares budgets, reports and other records required by federal and state laws in accordance with terms of agreements including grants.
Processes budget adjustment forms as needed per Finance Operations' Budgeting Processes procedure.
Assists in the preparation of monthly, quarterly and year-end activities and reports.
Prepares weekly expense reports for Act 378 budgets.
5% Other Assists with performing petty cash fund and change fund audits as needed.
Performs other duties as assigned to meet the needs of the Finance Operations Division and JPHSA.
PHYSICAL REQUIREMENTS/WORKING CONDITIONS: This is largely a sedentary role; work involves sitting most of the time however, some filing is required. This would require lifting files up to ten (10) pounds occasionally, opening file cabinets and bending or standing as necessary.

As part of a Career Progression Group, vacancies may be filled from this recruitment as a Contracts/Grants Reviewer 1, 2 or 3 depending on the level of experience of the selected applicant(s). The maximum salary for the Contracts/Grants Reviewer 3 is
$72,862.
Please refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.

Applicants must have Civil Service test scores for 8100-Professional Level Exam
in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.

Applicants without
current test scores can apply to take the test here
.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
** Note regarding the advertised pay range
The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and
not the maximum amount we are allowed to pay a new hire
For further information about this vacancy contact:
Scott Leonard
Jefferson Parish Human Services Authority
3616 S. I-10 Service Road West, Metairie, LA 70001
****
Jefferson Parish Human Services Authority and its programs (JPHSA) participate in E-Verify
Federal law mandates all employers to verify the identity and employment eligibility of all persons hired to work in the United States. All new hires at JPHSA are subject to employment eligibility verification through E-verify.
E-Verify is for Everyone.
For more information on E-Verify, please **** or visit
****Qualifications
MINIMUM QUALIFICATIONS:
A baccalaureate degree.
SUBSTITUTIONS:
Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
NOTE:
Any college hours or degree must be from an accredited college or university.
Job Concepts
FUNCTION OF WORK:
To provide contract and/or grant management services.
LEVEL OF WORK:
Entry.
SUPERVISION RECEIVED:
Close supervision from the Contracts/Grants Supervisor or Manager or other equivalent classified or unclassified administrator.
SUPERVISION EXERCISED:
None.
LOCATION OF WORK:
May be used by all state agencies.
JOB DISTINCTIONS:
Differs from Contracts/Grants Reviewer 2 by performing routine entry level duties.
Examples of Work
EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.
Tasks performed are at the entry level:
Prepares, develops, and monitors routine and less complex contracts and/or grants agreements, applications, budgets, amendments and sub-grant agreements in accordance with statutory and regulatory requirements and departmental policies and procedures.
Works with administrators, officials, and other personnel to solve contract problems.
Maintains records, prepares reports and/or correspondence relative to contracts and/or grants.
Provides assistance to program personnel in preparation of grants proposals or contracts agreements.
Reviews reports and records to ensure costs claimed are allowable, and to ensure contract/grant is on schedule and terms are being met.
Assists in the preparation of RFPs (Requests for Proposals).
Tracks the approval process of contracts/grants ensuring all necessary approvals are received. Researches grant awards and state appropriation budgets to make sure that funds are available.
Obtains and reviews performance evaluations after completion of a project to comply with state law within established time limits.
Performs original entries, reconciliations, and all adjustments to grants management accounting records.
Benefits
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits and have access to a great professional development program.
Flexible Working Arrangements
– The flexibility of our system allows agencies to implement flexible working arrangements through the use of alternative work schedules, telecommuting and other flexibilities. These arrangements vary between hiring agencies.
Professional Development
- The Comprehensive Public Training Program (CPTP) is the state-funded training program for state employees. Through CPTP, agencies are offered management development and supervisory training, and general application classes on topics as diverse as writing skills and computer software usage.
Insurance Coverage
– Employees can choose one of several health insurance programs ranging from an HMO to the State's own Group Benefits Insurance program. The **MEMBERS ONLY**SIGN UP NOW***. pays a portion of the cost for group health and life insurance. Dental and vision coverage are also available. More information can be found at ****Deferred Compensation
– As a supplemental retirement savings plan for employees, the State offers a Deferred Compensation Plan for tax deferred savings.
Holidays and Leave
– State employees receive the following paid holidays each year: New Year's Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor. State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement
– **MEMBERS ONLY**SIGN UP NOW***. employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System ( ****), Teacher's Retirement System of Louisiana ( ****), Louisiana School Employees' Retirement System ( ****), among others. LASERS has provided this video
to give you more detailed information about their system.
01
Are you proficient in Excel?
Yes
No
02
Do you have an Accounting or Finance Degree?
Yes
No
03
Are you a current JPHSA employee?
Yes
No
Required Question
Agency
**MEMBERS ONLY**SIGN UP NOW***.
****
Website
****Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
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