Core Services Administrator finance administration

Profile

Description
The Core Services Administrator will manage and functionally direct the financial and administrative operations of centralized shared scientific core facilities that provide a range of technical related services to Children's National investigators and other affiliated research groups. In collaboration with the Scientific Core Directors and senior leadership the individual is responsible for developing business plans, operating budgets, fee schedules, equipment management plans, and Standard Operating Procedures for core facility administration in line with applicable federal regulations and institutional policies and procedures. In addition, the Administrator will serve as a point person for the selection, implementation and day to day operations of the core facility management system. Other responsibilities include staffing the Core Facility Faculty Advisory Board, updating content for core facility webpages and preparing annual reports for senior leadership. The position will ensure exceptional service to the research community in a timely, economical, and efficient manner.
Qualifications
Minimum Education
Bachelor's Degree (Required)

Minimum Work Experience
5 years academic healthcare management/ healthcare finance administration with increasing responsibilities (Required)
2 years managing operating budgets (Required)

Required Skills/Knowledge
Research and/or research administration experience in an academic biomedical research organization.
Demonstrated leadership skills. Ability to delegate work effectively and hold others accountable for deliverables.
Highly dependable, proactive individual with a positive can do attitude.
Dynamic personality with a high level of interpersonal skills in order to deal effectively and persuasively with all levels of an organization.
Superior written and oral communication skills.
Strong financial and analytical skills, creative problem-solving, and critical thinking skills.
Strong knowledge and experience with the Microsoft Office suite.
Strong time-management and organizational skills to coordinate multiple projects at once.
Ability to handle a variety of tasks across a broad range of areas, learn new areas quickly, and adjust to changing priorities.
Ability to prioritize workload while considering changing needs, set deadlines independently and complete projects effectively.
Understands, supports and adheres to regulations governing sponsored program administration.
Adherence to the highest ethical standards working with sensitive information with absolute discretion.

Functional Accountabilities
Program Administration and Implementation
Oversees administrative and financial operations of the scientific research cores. Develops and maintains for each core: detailed business plan, annual operating budget, annual pricing review, and capital budgets.
Serves as subject matter expert for the core management system implementation and ongoing maintenance and training.
Maintains core management information system. Ensures that all cores utilize system to track and bill activities. Facilitates the set-up of new cores as needed.
Ensures all cores meet regularly with faculty advisory boards to evaluate their scientific impact.
Assists the directors with reporting annually on the activities of the core, including use, publications and grants, finances, and future needs.
Supports the faculty advisory board with sharing key financial performance indicators and pricing comparisons and prepare follow up documentation.
Assists in the operations management of equipment.
Assists with accurate estimation of staffing, operating expenses and service volumes.
Ensures ongoing updates of the core facility web pages.
Budget and Financial Analysis
Produces annual report(s) for the research cores.
Provides monthly financial reporting to stakeholders.
Coordinates monthly billing and collection activity.
Prepares annual review of expenses, income and adjustments of budgets and rates for the Vice Presidents to review with Children's National Research Institute Leadership.
Ensures that all expenses and revenues are reviewed and deemed appropriate.
Provides scientific core directors with monthly statements of core facility account activity.
Monitors core facility surplus and deficits to assist with developing a strategy for elimination of surplus or deficits.
Organizational Accountabilities
Organizational Accountabilities (Staff)
Organizational Commitment/Identification
Anticipate and responds to customer needs; follows up until needs are met
Teamwork/Communication Demonstrate collaborative and respectful behavior
Partner with all team members to achieve goals
Receptive to others' ideas and opinions
Performance Improvement/Problem-solving Contribute to a positive work environment
Demonstrate flexibility and willingness to change
Identify opportunities to improve clinical and administrative processes
Make appropriate decisions, using sound judgment
Cost Management/Financial Responsibility Use resources efficiently
Search for less costly ways of doing things
Safety Speak up when team members appear to exhibit unsafe behavior or performance
Continuously validate and verify information needed for decision making or documentation
Stop in the face of uncertainty and takes time to resolve the situation
Demonstrate accurate, clear and timely verbal and written communication
Actively promote safety for patients, families, visitors and co-workers
Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance
Primary Location
District of Columbia-WASHINGTON
Work Locations
Sheikh Zayed Campus
111 Michigan Avenue
Washington
20010
Job
Accounting & Finance
Organization
Office Grants Contrcts Finance
Regular / Temporary
R (Regular)
Position Status
FT - Full-Time
Shift
Day
Work Schedule
8:00-4:30pm
Job Posting
Feb 24, 2022, 6:13:54 AM
Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

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